Privacy Policy

Last Updated: October 31, 2025

1. Introduction

At Kensington Sinclair, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

By accessing our website or using our services, you consent to the practices described in this Privacy Policy. If you do not agree with our policies and practices, please do not use our website or services.

2. Information We Collect

2.1 Personal Information You Provide

We collect information that you voluntarily provide to us, including:

• Contact Information: Name, email address, phone number, mailing address
• Professional Information: Company name, job title, industry, professional background
• Account Information: Username, password (encrypted), and account preferences
• Communication Data: Information in emails, messages, or other communications with us
• Project Information: Details about your business needs, challenges, and objectives
• Payment Information: Billing address and payment details (processed securely through third-party payment processors)

2.2 Information Automatically Collected

When you access our website, we automatically collect certain information, including:

• Device Information: IP address, browser type and version, device type, operating system
• Usage Data: Pages visited, time spent on pages, links clicked, date and time of visits
• Referral Information: The website or source that referred you to our site
• Location Data: Approximate geographic location based on IP address

2.3 Information from Third Parties

We may receive information about you from:

• Social media platforms when you interact with our content
• Business partners and referral sources
• Publicly available sources and business directories
• Data analytics providers

3. How We Use Your Information

3.1 Primary Uses

We use your information for the following purposes:

• Service Delivery: Providing and managing our consulting services
• Communication: Responding to inquiries, providing support, and sending service-related notifications
• Business Operations: Processing transactions, managing accounts, and fulfilling contracts
• Improvement: Analyzing usage patterns to improve our website and services
• Marketing: Sending promotional materials and newsletters (with your consent)
• Legal Compliance: Meeting legal obligations and protecting our rights
• Security: Detecting, preventing, and addressing security issues and fraud

3.2 Legal Basis for Processing (GDPR)

We process your personal data based on:

• Consent: You have given clear consent for specific purposes
• Contract: Processing is necessary to fulfill our contractual obligations
• Legitimate Interests: Processing is necessary for our legitimate business interests
• Legal Obligations: Processing is required by law

4. Cookies and Tracking Technologies

4.1 What Are Cookies

Cookies are small text files stored on your device that help us improve your experience on our website. We use both session cookies (which expire when you close your browser) and persistent cookies (which remain on your device).

4.2 Types of Cookies We Use

• Essential Cookies: Necessary for website functionality and security
• Analytics Cookies: Help us understand how visitors use our website (e.g., Google Analytics)
• Marketing Cookies: Track your browsing to show relevant advertisements
• Preference Cookies: Remember your settings and preferences

4.3 Managing Cookies

You can control cookies through your browser settings. Most browsers allow you to:

• View and delete cookies
• Block third-party cookies
• Block all cookies (though this may affect website functionality)
• Delete cookies when you close your browser

To opt-out of Google Analytics, visit: Google Analytics Opt-out

5. How We Share Your Information

5.1 We May Share Information With:

• Service Providers: Third-party vendors who assist with business operations (hosting, analytics, payment processing, email services)
• Professional Advisors: Lawyers, accountants, and consultants as necessary
• Business Partners: With your explicit consent for specific collaborations
• Legal Authorities: When required by law, court order, or to protect our rights
• Business Transfers: In connection with a merger, acquisition, or sale of assets

5.2 We Do Not:

• Sell your personal information to third parties
• Share your information for marketing purposes without your consent
• Transfer data unnecessarily or without appropriate safeguards

6. Data Security

6.1 Security Measures

We implement appropriate technical and organizational measures to protect your information:

• Encryption: SSL/TLS encryption for data transmission
• Access Controls: Limited access to personal data on a need-to-know basis
• Secure Storage: Data stored on secure servers with regular backups
• Employee Training: Regular security awareness training for staff
• Security Assessments: Regular audits and vulnerability testing
• Incident Response: Procedures for detecting and responding to security breaches

6.2 Your Responsibilities

Please help us protect your information by:

• Using strong, unique passwords
• Not sharing your account credentials
• Logging out after using shared devices
• Reporting suspected security incidents immediately

6.3 Limitations

While we strive to protect your information, no transmission over the internet is 100% secure. We cannot guarantee absolute security of information transmitted to or from our website.

7. Data Retention

We retain your personal information for as long as necessary to:

• Fulfill the purposes outlined in this Privacy Policy
• Comply with legal obligations (typically 7 years for financial records)
• Resolve disputes and enforce agreements
• Meet legitimate business needs

When we no longer need your information, we will securely delete or anonymize it in accordance with our data retention policy and applicable laws.

8. Your Privacy Rights

8.1 General Rights

You have the right to:

• Access: Request access to your personal data
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data
• Objection: Object to processing of your personal data
• Portability: Request transfer of your data to another service
• Withdraw Consent: Withdraw consent for processing based on consent

8.2 GDPR Rights (EU Residents)

If you are in the European Economic Area, you have additional rights under GDPR:

• Right to be Forgotten: Request complete erasure of your data
• Right to Restriction: Request restriction of processing in certain circumstances
• Right to Object: Object to automated decision-making and profiling
• Right to Lodge a Complaint: File a complaint with your local supervisory authority

8.3 CCPA Rights (California Residents)

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA):

• Right to Know: Request information about data collection and use
• Right to Delete: Request deletion of your personal information
• Right to Opt-Out: Opt-out of the sale of personal information (we do not sell personal information)
• Right to Non-Discrimination: Not receive discriminatory treatment for exercising privacy rights

8.4 How to Exercise Your Rights

To exercise any of these rights, please contact us at:

• Email: [email protected]
• Phone: +1 (555) 123-4567
• Mail: Kensington Sinclair, 123 Business Boulevard, Suite 500, New York, NY 10001

We will respond to your request within 30 days (or as required by applicable law). We may need to verify your identity before processing your request.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for international transfers:

• Standard Contractual Clauses: Approved by the European Commission
• Adequacy Decisions: Transfers to countries deemed to have adequate protection
• Privacy Shield: For transfers to certified U.S. companies (where applicable)

10. Children's Privacy

Our website and services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children.

If we become aware that we have collected information from a child under 18, we will take steps to delete such information promptly. If you believe we have collected information from a child, please contact us immediately.

11. Third-Party Links and Services

Our website may contain links to third-party websites and services. This Privacy Policy does not apply to those third-party sites. We are not responsible for the privacy practices or content of third parties.

We encourage you to review the privacy policies of any third-party websites you visit. Social media plugins on our website may allow third parties to collect information about your activities.

12. Marketing Communications

12.1 Email Marketing

With your consent, we may send you:

• Newsletters and industry insights
• Service updates and announcements
• Promotional offers and event invitations
• Educational content and resources

12.2 Opt-Out Options

You can unsubscribe from marketing communications at any time by:

• Clicking the "unsubscribe" link in any marketing email
• Contacting us at [email protected]
• Updating your communication preferences in your account settings

Please note that even if you opt-out of marketing communications, we may still send you service-related messages (e.g., account notifications, transaction confirmations).

12.3 Do Not Track Signals

Our website does not currently respond to "Do Not Track" signals from browsers. You can control tracking through your browser settings and third-party tools.

13. Changes to Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes by:

• Posting the updated policy on our website with a new "Last Updated" date
• Sending an email notification to registered users (for significant changes)
• Displaying a prominent notice on our website

Your continued use of our website or services after changes are posted constitutes acceptance of the updated Privacy Policy.

14. Contact Information

Privacy Inquiries

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

Kensington Sinclair - Privacy Team
123 Business Boulevard, Suite 500
New York, NY 10001
Email: [email protected]
Phone: +1 (555) 123-4567

Data Protection Officer

For GDPR-related inquiries, you may contact our Data Protection Officer:

Email: [email protected]
We will respond to all inquiries within 30 days.

Regulatory Complaints

If you believe we have not adequately addressed your privacy concerns, you have the right to lodge a complaint with your local data protection authority:

• EU Residents: Contact your local supervisory authority
• UK Residents: Information Commissioner's Office (ICO)
• California Residents: California Attorney General